Madison City Week Ahead 12/1/25

Happy December!  Just a few weeks to get business done before the holiday hit us!

Monday, December 1, 2025

3:00pm Madison Metropolitan Sewerage District Commission Finance Committee Virtual

• Discuss the Requirements for a Commission Financial Monitoring Report

4:30pm Finance Committee Virtual

• Create Range 09A within the Compensation Group 15 salary schedule. Delete the classification of Fleet Technician in Compensation Group 15, Range 08A. Delete Range 08A from Compensation Group 15. Recreate the classification of Fleet Technician in Compensation Group 15, Range 09A. Recreate position numbers 1153, 1155, 1156, 1158, 1162, 1163, 1166, 1169, 1172, 1174, 1178, 1180, 1182, 1183, 1184, 1185, 1190, 3216, 3258, 3259, 4074, and 5090 of Fleet Technician in Range 09A and reallocate the employees (D. Hammersley, K. Cutler, G. Dahl, A. Dalton, S. Tetzlaff, A. Beluli, J. Brown, T. Johnson, K. Dalton, A. Kopmeyer, M. Rosales Franco, E. Ebert, J. Wolfe, J. Hyatt, R. Benda, B. Clifcorn, B. Scoville, L. Meuzelaar, D. Johnson, and I. Jones) to the new classification.
• Create the classifications of Parks Construction Specialist 1 in Compensation Group 16, Range 12 and Parks Construction Specialist 2 in Compensation Group 16, Range 14. Recreate position numbers 1482, 1512, 1561, and 3176 of Equipment Operator 3 as Parks Construction Specialist 2 in the new range. Reallocate the employees (A. Ayres, T. Rosol, A. Champeau, and J. Halverson) to the new classification.
• SUBSTITUTE: Authorizing the Mayor and City Clerk to execute an Annual Performance Contract for the 2026 operations of the Overture Center, and providing for a grant from the City. (District 4)
• Approving the allocation of up to $2,080,000 to support community-based social service organizations that provide Crisis Intervention and Prevention (CIP) services and programming, as recommended by the Community Development Division, through a competitive RFP process; and authorizing the Mayor and the City Clerk to enter into agreements with those agencies to implement the designated programs and services beginning January 1, 2026.
• Authorizing the Mayor and City Clerk to enter into a 3-year, competitively selected service contract with Topcon Solutions Store for Autodesk software renewals for architectural and engineering design, construction management, and stormwater modeling activities performed by City staff.
• Authorizing the City of Madison, on behalf of the Dane County Continuum of Care (CoC), to accept an aggregate EHH grant award of up to $625,455 from the State of Wisconsin Department of Administration, and authorizing the Mayor and City Clerk to execute agreements with specific Dane County CoC agencies selected by the CoC Board of Directors to receive the EHH funds.
• Authorizing the Mayor and City Clerk to enter into a three and a half-year, competitively selected service contract with Dorschner | Associates, Inc. for professional architectural and engineering design consulting services. (District 16)
• Authorizing the Mayor and City Clerk to sign a service contract with CardConnect, LLC a business unit of First Data Merchant Services, LLC (Fiserv) to process credit card transactions to accept credit card payments at City golf courses. (District 11, District 13, District 15, District 16)
• Authorizing the City’s execution of a First Amendment to Lease and Second Notice of Lease Renewal, pertaining to an existing lease for portions of City-owned land located at 94 S Dickinson St. and 189 S Baldwin St., as well as a portion of inactive E. Main St. right-of-way, for private parking purposes. (District 6)
• Authorizing the Mayor and City Clerk to enter into a Purchase of Services contract agreement with Sasaki Associates, Inc., to prepare construction documents and provide construction oversight services for the implementation of the Madison LakeWay improvements on the John Nolen Drive causeway (District 4, District 13, and District 14).
• Authorizing a competitively selected contract between the City of Madison and Governmentjobs.com, Inc. (DBA NEOGOV) to execute a contract for a Human Resources Management (HRM) System, professional services and maintenance for ten (10) years.
• Authorizing a non-competitive contract with Carroll Seating Company for the purchase of gym equipment and installation services of $133,994.20 for the existing gymnasium at the Warner Park Community Recreation Center. (District 12)
• Authorizing a non-competitive contract between the City of Madison and Tyler Technologies, Inc. to execute the contracts for cloud licensing, professional services to execute the migration of the City’s ERP Software system, MUNIS, to the cloud and continued support and maintenance services for one year, with 4 one-year renewals.
• Authorizing a competitively selected contract between the City of Madison and Environmental Systems Research Institute, Inc. (ESRI) to execute a contract for the City’s mapping software for an initial term of three (3) years.
• Approving the carry-forward, due to unanticipated delays in the execution of associated FY2025 grant agreements between the U.S. Department of Housing and Urban Development (HUD) and the City of Madison, of previously authorized 2025 subrecipient contracts funded by the City’s annual federal “formula” (CDBG, HOME and ESG) grant allocations from HUD; approving an extension of the period of performance through December 31, 2026, for each of the affected contracts; and authorizing the Mayor and City Clerk to execute 2025-2026 contracts and/or contract amendments with each of the identified subrecipient agencies as appropriate once fully executed FY25 grant agreements have been received from HUD. (Citywide)
• Authorizing an amendment to RES-25-00481(Legistar #89378) to increase the amount of the Affordable Housing Fund (AHF) loan for the CDA Monona Shores Rehabilitation project, from up to $360,000 to up to $438,750, with the total combined MRCDC and CDA allocations not to exceed $2,000,000 in AHF funds; and authorizing the Mayor and the City Clerk to enter into Loan Agreements as appropriate. (District 14)
• Awarding up to $13,963,000 from the Affordable Housing Fund to support four affordable housing development projects, selected through a City Request for Proposals process that will support construction of approximately 425 units of new rental housing in Madison, 263 of which will be affordable, and authorizing the execution of related loan agreements (District 12, District 18, District 19).
• Authorizing the terms of a land use restriction agreement regarding the development of the West Gilman Street Apartments located at 425 N Frances Street and 450 W Gilman Street by VMW Property Owner, LLC.
• Authorizing Engineering Division to apply for, and if awarded, accept a Wisconsin Emergency Management Pre-Disaster Flood Resilience Grant (PDFRG) of up to $250,000 to cost-share the reconstruction of the Castle Creek concrete cunette to support flood mitigation and stormwater quality improvements in Warner Park. (District 12)
• Amending Section 9.31(2) of the Madison General Ordinances to set the City’s cat license fee as equivalent to the City’s dog license tax. 
• A Resolution Authorizing and Providing for the Issuance and Establishing Parameters for the Sale of Not to Exceed $16,775,000 Water Utility Revenue Refunding Bonds, Series 2026, and Certain Related Details.
• Authorizing the Economic Development Division to accept a grant of up to $250,000 from the Wisconsin Economic Development Corporation’s (WEDC’s) Small Business Development Grant (SBDG) Program; and, if awarded amending the 2025 Economic Development Division’s Operating Budget by up to $250,000, and authorizing the Mayor and City Clerk to execute a contract with

5:00pm Equal Opportunities Commission – Executive Committee Virtual

• Invite guests to speak regarding Emergent Immigration, Deportation and Housing Issues
  • Fabiola Hamden, Dane County Immigration Affairs Office
• Planning for Community Information Sessions
  • Subcommittee meetings TBD DISCUSSION ITEMS
• EOC Work Plan
  • Initial Annual Retreat Planning
• Non-discrimination Clause
• Officer and Subcommittee Nominations – Election of Officers
• Future Topics
  • Invite property management companies to discuss housing discrimination issues for collaborative, productive discussion. Suggested to be discussed at the full commission.
• Equal Opportunities Commission Draft Agenda for December 11, 2025

5:30pm Plan Commission Virtual

• Authorizing the City’s Participation in the Preparation of a Cooperative Plan Between the Cities of Madison and Middleton, Villages of DeForest and Waunakee, and the Town of Westport Pursuant to Wis. Stat. § 66.0307
• Amending Sections of Chapter 28 of the Madison General Ordinances related to Housing and Auto-Oriented Uses in the Transit Oriented Development Overlay District.
• Creating Section 28.022-00735 of the Madison General Ordinances to change the zoning of property located at 659 North Whitney Way and 5003 University Avenue, Alder District 19, from NMX (Neighborhood Mixed-Use) District to RMX (Regional Mixed-Use) District; and creating Section 28.022-00736 of the Madison General Ordinances to change the zoning of property located at 4860 Sheboygan Avenue, Alder District 11, from SE (Suburban Employment) District to RMX (Regional Mixed-Use) District. (District 11, District 19)
• SUBSTITUTE: Creating Section 28.022-00737 of the Madison General Ordinances to change the zoning of property located at 402-434 Gammon Place, 429 Gammon Place and 433 South Gammon Road from CC (Commercial Corridor) District to RMX (Regional Mixed-Use) District; and creating Section 28.022-00738 of the Madison General Ordinances to change the zoning of property located at 5701-5801 Mineral Point Road and 422 South Rosa Road from SE (Suburban Employment) District to RMX (Regional Mixed-Use) District. (District 19)
• Creating Section 28.022-00739 of the Madison General Ordinances to change the zoning of property located at 4217-4237 Lien Road, the northern 220 feet of 4301 Lien Road, and 4325-4401 Lien Road from CC (Commercial Center) District to CC-T (Commercial Corridor-Transitional) District. (District 17)
• Creating Section 28.022-00740 of the Madison General Ordinances to change the zoning of property located at 3245 East Washington Avenue from TR-C1 (Traditional Residential-Consistent 1) District to CC-T (Commercial Corridor-Transitional) District. (District 12)
• Amending Sections within Chapters 16 and 28 of the Madison General Ordinances to create “Cottage Courts.”
• 139 W Wilson Street (District 4): Consideration of a conditional use in the UMX (Urban Mixed-Use) District for a new building with greater than six (6) stories, and consideration of a conditional use pursuant to MGO Section 28.134(3) for projections into the Capitol View Preservation Limit, to allow construction of a sixteen-story apartment building with 320 units.
• 116-124 E Gorham Street (District 2): Consideration of a conditional use in the Downtown Residential 1 (DR1) District for a multi-family dwelling with 13-24 units; and Consideration of a conditional use in the DR1 District for a residential building complex that will contain a relocated carriage house with four (4) dwelling units, the four-story, 18-unit apartment building, and an existing two-story, seven (7)-unit apartment building.
• 450 W Gilman Street – Consideration of a demolition permit to demolish a commercial building (District 2) AND Creating Section 28.022-00733 of the Madison General Ordinances to change the zoning of property located at 450 West Gilman Street and 425 North Frances Street from UMX (Urban Mixed-Use) District to DC (Downtown Core) District. (District 2) AND 425 N Frances Street and 450 W Gilman Street (District 2): Consideration of a conditional use in the [Proposed] Downtown Core (DC) District for a new building with greater than six (6) stories, and consideration of a conditional use in the DC District for outdoor recreation, to allow construction of a sixteen-story mixed-use building with 700 square feet of commercial space and 118 apartments. AND Approving a Certified Survey Map of property owned by Bella Giardina, LLC and Ridgeview Apartments LLP located at 425 N Frances Street and 450 W Gilman Street (District 2).
• Creating Section 28.022-00734 of the Madison General Ordinances to change the zoning of property located at 501 North Whitney Way from NMX (Neighborhood Mixed-Use) District to TSS (Traditional Shopping Street) District. (District 11) AND 501 N Whitney Way (District 11): Consideration of a conditional use in the [Proposed] Traditional Shopping Street (TSS) District and Transit-Oriented Development Overlay District for a multi-family dwelling with greater than 36 units; and consideration of a conditional use in the TSS District for a building taller than four stories and 60 feet in the TOD overlay district, all to allow construction of a five-story, 42-unit multi-family dwelling. AND Approving a Certified Survey Map of property owned by Eight and Eight Partnership located at 501 N Whitney Way (District 11).

5:30pm City-County Homeless Issues Committee Virtual

• CoC Notice of Funding Opportunity (NOFO) FY2025
• 2026 Work Plan DRAFT
• Staff Report

Tuesday, December 2, 2025

4:00pm Room Tax Commission Virtual

• Update on Artists at Work Grant Process
• Room Tax Fund — Room Tax Collections and Forecast

Wednesday, December 3, 2025

1:00pm Homeless Services Consortium Board of Directors Virtual

• Presentation: Coordinated Entry Evaluation – Definition of active in shelter and street outreach programs – Zach Stephen
  • Action: Approve recommended modification to Coordinated Entry definition of active in shelter and street outreach programs.
• Presentation: Continuum of Care – Notice of Funding Opportunity – Torrie Kopp Mueller
  • Action: There is a 30% cap on permanent housing. Determine which permanent housing renewal projects will be included on the CoC Priority List to HUD.
  • Action: Determine which project types will be included in Tier 1 on the CoC Priority List to HUD.

4:30pm Urban Design Commission Virtual

• 4725 Tradewinds Parkway – Signage Variance in Urban Design District (UDD) 1. (District 16)
• 307 E Wilson Street – Sign Exception. (District 4)
• 2150 Commercial Avenue + 2231-2235 Myrtle Street – New Mixed-Use Building in Urban Design District (UDD) 4. (District 12)
• 203 N Blount Street – Major Alteration to an Existing Planned Development (PD). (District 6)
• 999 S Park Street – New Mixed-Use Building in Urban Design District (UDD)

4:30pm Board of Public Works Virtual

• $300,000 in change orders
• Authorizing Engineering Division to apply for, and if awarded, accept a Wisconsin Emergency Management Pre-Disaster Flood Resilience Grant (PDFRG) of up to $250,000 to cost-share the reconstruction of the Castle Creek concrete cunette to support flood mitigation and stormwater quality improvements in Warner Park. (District 12)
• Authorizing the Mayor and the City Clerk to execute a contract between the City of Madison and KL Engineering, Inc. for design engineering services for John Nolen Drive/Olin Ave from Wingra Creek to USH 12 Beltline. (District 14)
• Authorizing the Mayor and City Clerk to enter into a three and a half-year, competitively selected service contract with Dorschner | Associates, Inc. for professional architectural and engineering design consulting services. (District 16)
• Authorizing the City’s execution of a First Amendment to Lease and Second Notice of Lease Renewal, pertaining to an existing lease for portions of City-owned land located at 94 S Dickinson St. and 189 S Baldwin St., as well as a portion of inactive E. Main St. right-of-way, for private parking purposes. (District 6)
• Authorizing a non-competitive contract with Carroll Seating Company for the purchase of gym equipment and installation services of $133,994.20 for the existing gymnasium at the Warner Park Community Recreation Center. (District 12)
• Approving Addendum No. 1 to 501 Charmany Drive, Contract No. 8166 (District 19)
• Accepting sanitary sewer, storm sewer, and street improvements (excluding bituminous surface pavement) constructed by Private Contract In Pope Farm Estates, Private Contract No. 8392 (District 9).
• Accepting bituminous surface pavement constructed by Private Contract in Pope Farm Estates, Private Contract No. 8400. (District 9)
• Accepting sidewalk improvements constructed by Private Contract In 215 N Fair Oaks, Private Contract No. 9282 (District 15).
• Revising the Plans and Specifications for the Pflaum Road Resurfacing Assessment District -2025 (District 15).
• Report of Engineering of Non-Bid Contract for Red Sky Dr Flood Mitigation – 2024. (District 9)
• Report of Engineering of Non-Bid Contract for Travis Terrace Flood Mitigation – 2024. (District 11)
• Awarding Public Works Contract No. 8841, 114 E Wilson Site Restoration. (District 4)
• Awarding Public Works Contract No. 9666, Breese Stevens Field – Athletic Field Replacement. (District 6)
• Awarding Public Works Contract No. 9691, 2026 Playgrounds – Set 1. (District 3, District 15, District 17, District 19)

5:00pm Transportation Commission Virtual

• Amending the School Crossing Protection Criteria adopted by the Common Council in 2016 and authorizing Transportation Commission to make future updates (Citywide).
• Traffic Signal Priority List
• Planning Division staff update – Southwest Area Plan
• Planning Division staff update – Southeast Area Plan
• Public Works Transportation Projects – Regent St. Reconstruction Preliminary Discussion
• Public Works Transportation Projects – Capital City Path Phases 5 and 6 (Vondron to I-39)

5:30pm Madison Food Policy Council Virtual

• Adopting recommendations around growing food on brownfields
• Reports
  • Madison Food Policy Council Chair Regular Business Reports
  • Regional Food System Planning
  • Regional Agriculture and Food Sovereignty
  • Dane Food Access Network
  • Farmland Preservation Task Force
  • Madison Metropolitan School District
  • Double Dollars Program
  • Community Gardens
  • Food System Assessment
  • Business Development Specialist
  • Public Health Madison & Dane County
  • Extension Dane County, UW-Madison

5:30pm Board of Health for Madison and Dane County Virtual, Public Health Madison & Dane County

• AUTHORIZING THE RECLASSIFICATION OF 1.0 GRANTS & BILLING SPECIALIST TO 1.0 ACCOUNT CLERK II AND 2.0 GRANTS & BILLING SPECIALIST TO 2.0 ACCOUNTING ASSISTANTS FOR PUBLIC HEALTH MADISON & DANE COUNTY
• AUTHORIZATION TO ACCEPT CARRYOVER FUNDS FROM THE WISCONSIN DEPARTMENT OF HEALTH SERVICES (DHS) FOR PUBLIC HEALTH EMERGENCY PREPAREDNESS (PHEP) – BIOTERRORISM PREPAREDNESS PROGRAM AND TO AMEND THE 2025 PUBLIC HEALTH OPERATING BUDGET
• AUTHORIZATION TO ACCEPT ADDITIONAL FUNDS FROM THE WISCONSIN DEPARTMENT OF CHILDREN AND FAMILIES (WI DCF) FOR THE MATERNAL, INFANT, AND EARLY CHILDHOOD HOME VISITING PROGRAM (MIECHV)
• AUTHORIZATION TO ACCEPT ADDITIONAL FUNDS FROM THE STATE OF WISCONSIN DEPARTMENT OF HEALTH SERVICES (DHS) FOR PREVENTIVE HEALTH AND HEALTH SERVICES (PHHS) BLOCK GRANT 
• AUTHORIZING APPROVAL OF INCREASING THE ANNUAL ESTABLISHMENT LICENSE FESS FOR THE LICENSED ESTABLISHMENT PROGRAM
• AUTHORIZATION OF LINE-ITEM BUDGET TRANSFERS
• 2026 PUBLIC HEALTH MADISON & DANE COUNTY GRANTS AND CONTRACTS 
• 2025 TAX LEVY REPORT
• HARM REDUCTION & PREVENTION DROP-IN CENTER – RFP PRESENTATION
• AUTHORIZATION TO ENTER INTO CONTRACT WITH AND DISTRIBUTE FUNDS TO CAYA CLINIC, INC. FROM THE 2025 HARM REDUCTION AND PREVENTION DROP-IN CENTER RFP
• Reports

6:30pm Greater Madison Metropolitan Planning Organization (MPO) Policy Board Virtual

• Communications – NYT Article on free bus program in Iowa City, Iowa shared by Alder & Board member Jetzer.
• MPO 2025 Resolution No. 22 Approving Amendment No. 13 to the 2025-2029 Transportation Improvement Program (TIP) for the Madison Metropolitan Area & Dane County
  • Electric Vehicle Charging Station at Kwik Trip, 4825 American Parkway, Madison (NEW; Wisconsin Electric Vehicle Infrastructure Funding; Implementation in 2025-2026)
  • Electric Vehicle Charging Station at Pleasant Springs Travel Plaza, 2763 CTH N, Town of Pleasant Springs (NEW; Wisconsin Electric Vehicle Infrastructure Funding; Implementation in 2025-2026)
• Announcements and Staff Reports
  • Federal recertification review survey is live! Link: https://www.cityofmadison.com/mpo
  • Population projections webinar slides available online: https://www.capitalarearpc.org/regional-data-group-releases-new-dane-county-populationprojections/ 

Thursday, December 4, 2025

5:00pm Madison Public Library Board

• No agenda

5:30pm Community Development Block Grant Committee Virtual

• Planning Division staff update – Southeast Area Plan
• Planning Division staff update – Southwest Area Plan
• Authorizing the Community Development Division to enter into an agreement with the Traffic Engineering Division, and to use up to $125,000 in federal Community Development Block Grant (CDBG) funds, to implement a neighborhood improvement project identified in the Northeast Area Plan (District 3, District 12, District 17, District 18).
• Awarding up to $13,963,000 from the Affordable Housing Fund to support four affordable housing development projects, selected through a City Request for Proposals process that will support construction of approximately 425 units of new rental housing in Madison, 263 of which will be affordable, and authorizing the execution of related loan agreements (District 12, District 18, District 19).
• Authorizing an amendment to RES-25-00481(Legistar #89378) to increase the amount of the Affordable Housing Fund (AHF) loan for the CDA Monona Shores Rehabilitation project, from up to $360,000 to up to $438,750, with the total combined MRCDC and CDA allocations not to exceed $2,000,000 in AHF funds; and authorizing the Mayor and the City Clerk to enter into Loan Agreements as appropriate. (District 14)
• Authorizing the City of Madison, on behalf of the Dane County Continuum of Care (CoC), to accept an aggregate EHH grant award of up to $625,455 from the State of Wisconsin Department of Administration, and authorizing the Mayor and City Clerk to execute agreements with specific Dane County CoC agencies selected by the CoC Board of Directors to receive the EHH funds.
• Approving the carry-forward, due to unanticipated delays in the execution of associated FY2025 grant agreements between the U.S. Department of Housing and Urban Development (HUD) and the City of Madison, of previously authorized 2025 subrecipient contracts funded by the City’s annual federal “formula” (CDBG, HOME and ESG) grant allocations from HUD; approving an extension of the period of performance through December 31, 2026, for each of the affected contracts; and authorizing the Mayor and City Clerk to execute 2025-2026 contracts and/or contract amendments with each of the identified subrecipient agencies as appropriate once fully executed FY25 grant agreements have been received from HUD. (Citywide)

5:30pm Affirmative Action Commission Virtual

• No agenda

Friday, December 5, 2025

8:30am Madison Metropolitan Sewerage District Commission Workgroup on the Chief Engineer and Director’s Performance Review Virtual

• Project Planning with MGT